Identifying Data 2019/20
Subject (*) Administration of Archives Code 710G02034
Study programme
Grao en Información e Documentación
Descriptors Cycle Period Year Type Credits
Graduate 1st four-month period
Fourth Optional 6
Language
Spanish
Galician
Teaching method Face-to-face
Prerequisites
Department Humanidades
Coordinador
Alfaya Lamas, Elena
E-mail
elena.alfaya@udc.es
Lecturers
Alfaya Lamas, Elena
E-mail
elena.alfaya@udc.es
Web
General description Especialización da Arquivística, que se ocupa dos documentos orixinados dende os municipios e/ou particulares, e conservados poos Arquivos Históricos. A materia céntrase no estudo destos centros, sua documentación, as suas funcións e a planificación das suas tarefas para o mellor cumplimento dos seus fins de conservar e dar acceso aos documentos e a sua información.
Esta materia impártese EN INGLÉS.

Study programme competencies
Code Study programme competences
A2 Coñecemento, comprensión, aplicación e valoración dos principios teóricos e metodolóxicoa, e das técnicas para a planificación, organización e avaliación de sistemas, unidades e servizos de información.
A3 Coñecemento, comprensión e aplicación dos principios teóricos e metodolóxicos, e das técnicas para a creación e eutentificación, reunión, selección, organización, representación, preservación, recuperación, acceso, difusión e intercambio, e avaliación da información e dos recursos informáticos.
A4 Coñecemento, comprensión e aplicación dos principios teóricos e metodolóxicos para o estudo, a análise, a avaliación e a mellora dos procesos de produción, transferencia e uso da información e da actividade científica.
A5 Coñecemento e aplicación das tecnoloxías da información que se emplea nas unidades e servizos de información e nos procesos e transferencia da información.
A6 Coñocemento da realidade nacional e internacional en materia de políticas e servizos de información e das industrias da cultura
A7 Habilidades para analizar, asesorar e formar a produtores, usuarios e clientes de servizos de información, así como nos procesos de negociación e comunicación
A8 Habilidades na obtención, tratamento e interpretación de datos sobre unidades e servizos de información, dos procesos de produción, transferencia e uso da información e da actividade científica.
B1 Que os estudantes demostrasen posuir e comprender coñecementos nun área de estudo que parte da bas da educación secundaria xera, e adoitan encontrare a un nivel que, se ben se apoia en libros de texto avanzados, inclúe tamán algún aspectos que implican coñecementos procedentes da vangarda do seu campo de estudo.
B2 Que os estudantes saiban aplicar os seus coñecementos ao seu traballo ou vocación dunha forma profesional e posúan as competencias que adoitan demostrar por medio da elaboración e defensa de argumentos e a resolución de problemas dentro da súa área de estudo.
B3 Que os estudantes teñan a capacidade de reunir e interpretar datos relevantes (normalmente dentro da súa área de estudo) para emitir xuízos que inclúan una reflexión sobre temas relevantes de índole social, científica ou ética.
B4 Que os estudantes poidan transmitir información, ideas, problemas e solución a un público tanto especializado como non especializado
B6 Capacidade de análise e de sintese aplicaa á xestión e organización da información
B7 Capacidade da xestión da información relevante
B8 Capacidade deuso e adaptación de diversas técnicas de comunicación oral e escrita cos usuarios da información
B9 Habilidades no uso de software xenérico
C1 Expresarse correctamente tanto de forma oral coma escrita, nas linguas oficicais da comunidade autónoma
C4 Entender a importancia da cultura emprendedora e coñecer os medios ao alcance das persoas emprendedoras
C6 Asumir como profesional e cidadán a importancia do aprendizaxe ao longo da vida
C8 Aprender a aprender
C9 Resolver problemas de forma efectiva
C11 Traballar de xeito autónomo con iniciativa
C12 Traballar de xeito colaborativo
C14 Comunicarse de xeito efectivo nun contorno de traballo
C16 Capacidade de integración en equipos multidisciplinares
C17 Recoñecemento da diversidade y multiculturalidade no ámbito do exercicio profesional
C18 Capacidade para a adaptación a cambios no contorno
C19 Capacidade de dirección e liderazgo
C20 Dominar a expresión e a comprensión de forma oral e escrita dun idioma estranxeiro

Learning aims
Learning outcomes Study programme competences
Learning about main types of documents produced by historical archives A2
A7
C4
- Learning of main methods for historical archives management A2
A7
B2
C4
C8
C9
C11
C19
- Get to know documents produced by historical provincial archives. Tipologies. A2
A7
B2
C4
Knowledge about the main functions of Historical archives A8
B2
B6
C4
C8
C9
C12
Knowledge about the main functions of Historical archives in Spain A3
B3
B4
B7
C1
- Knowledge about the more advanced techniques for management of historical archives in Spain. A5
A6
B8
B9
C14
- Knowledge about the more advanced techniques for management of historical archives. A4
B1
C6
C16
C17
C18
C19
C20

Contents
Topic Sub-topic
1. Main concepts and Archives 1.1 Some concepts
1.2 Some historical Archives
1.3 Practical tasks
2. The Archivist and the Archival document 2.1 Professional Responsibilities
2.2 The purpose of Archives
2.3 The cycle of documents from their creation to the researcher´s hands
2.4 Forms of manuscripts
2.5 Practical tasks
3. Selection and Transfer of records 3.1 Paper records´transfer
3.2 Digital transfer steps
3.3 Practical tasks
4. Describing information 4.1 Introduction
4.2 ISAD(G)
4.3 ISDIAH
4.4 ISAAR(CPF)
4.5 Practical tasks
5. Historical scripts 5.1 The Roman system of scripts
5.2 The national hands or sub-Roman hands
5.3 The Insular system
5.4 Anglo-Saxon scripts
5.5 Protogothic scripts or Littera Minuscule Protogothica
5.6 The Gothic system
5.7 Italian scripts
5.8 The Humanistic system
5.9 Egyptian scripts
5.10 Practical tasks

Planning
Methodologies / tests Competencies Ordinary class hours Student’s personal work hours Total hours
ICT practicals A5 A6 A7 A8 B1 B2 C9 C11 C18 C20 42 20 62
Guest lecture / keynote speech A2 A3 A4 B1 B2 B3 B4 B6 B7 B8 C1 C4 C6 C8 42 10 52
Objective test A2 C20 2 10 12
Supervised projects B9 C12 C14 C16 C17 C19 C20 12 8 20
 
Personalized attention 4 0 4
 
(*)The information in the planning table is for guidance only and does not take into account the heterogeneity of the students.

Methodologies
Methodologies Description
ICT practicals Practical topics related to the theoretical ones. These ICT practicals extend what is learnt in the teacher´s lectures.
Guest lecture / keynote speech The theoretical and practical part of the subject will be explained in class. Behaviours, attitudes and attendance will be assessed.
Objective test Theoretical and practical exam in English
Supervised projects Pupils will present a project in which they will describe and transcribe a document (if necessary) following the three international standards learnt in class.
The record that the student will work with will be selected by the student in accordance with the teacher.
The deadline to hand in the projects is 30 days before the final exam.

Personalized attention
Methodologies
ICT practicals
Guest lecture / keynote speech
Supervised projects
Objective test
Description
Students will receive personalized attention for all the methodologies described in step 5: ICT practicals, teacher lectures and supervised project. Some of this personalized attention will take place in the classroom whereas other will be during office hours or via e-mail or Moodle.

Note for Spanish students with "dispensa académica de exención de asistencia":
De manera específica, las medidas de dedicación para el “Alumnado con recoñecemento de dedicación a tempo parcial e dispensa académica de exención de asistencia” son las que siguen:
-Los/as alumnos/as deben ponerse de acurdo con la profesora para fijar varias tutorías con el fin de seguir la materia con efectividad.
-Deben asistir a clase el mínimo de horas fijadas en el reglamento.
-Deben realizar tanto el examen como las prácticas, las lecturas y el trabajo.
-Las fechas de entregas oficiales fijadas para los/as alumnos/as que asisten a clase no aplican para estos/as alumnos/as quienes entregarán todo lo que haya que entregar como muy tarde 30 días antes del examen oficial.


Assessment
Methodologies Competencies Description Qualification
ICT practicals A5 A6 A7 A8 B1 B2 C9 C11 C18 C20 Attending ICT practicals, handing them in, as well as readings lectures and organized visits will be graded. 10
Guest lecture / keynote speech A2 A3 A4 B1 B2 B3 B4 B6 B7 B8 C1 C4 C6 C8 Attending master classes will be graded. Also, students attitudes, behaviours and participation in activities during the course will be graded. Non-attendance to programmed visits will be deducted from the final grade (1 point). 10
Supervised projects B9 C12 C14 C16 C17 C19 C20 Individual projects will be assessed both orally and in written form. If the student does not present the project both orally and in written form (s)he will fail. 30
Objective test A2 C20 Test in English 50
 
Assessment comments

It is an essential requirement to present the supervised projectand ICT practicals to pass the subject. If the project is not presented both orally and in written form the student will fail.

To pass, students must get a minimum of a 5/10 in the project and practicals. If they do not get this minimum grades they will not pass.

There is no difference in assessment in the 1st and 2nd opportunities.

Note for Spanish students with "dispensa académica de exención de asistencia":

De manera específica, las medidas de dedicación para el “Alumnado con recoñecemento de dedicación a tempo parcial e dispensa académica de exención de asistencia” son las que siguen: -Los/as alumnos/as deben ponerse de acurdo con la profesora para fijar varias tutorías con el fin de seguir la materia con efectividad. -Deben asistir a clase el mínimo de horas fijadas en el reglamento. -Deben realizar tanto el examen como las prácticas, las lecturas y el trabajo. -Las fechas de entregas oficiales fijadas para los/as alumnos/as que asisten a clase no aplican para estos/as alumnos/as quienes entregarán todo lo que haya que entregar como muy tarde 30 días antes del examen oficial.


Sources of information
Basic

Archiv Jugoslavije (2017). Enlace: http://www.arhivyu.gov.rs/active/en/home/glavna_navigacija/upoznajte_arhivistiku.html

Archives Association of Ontario (2001). What to keep and what to destroy? http://aao.fis.utoronto.ca/aa/appraisal.html

Beagrie, N. and Jones, M. (2001). Preservation Management of Digital Materials: A Handbook. British Library: London.

British Library (2004). Collection Development Policy for UK websites. http://www.bl.uk/collections/britirish/modbritcdpwebsites.doc 

Brown, Michelle P. 2003. A Guide to Western Historical Scripts from Antiquity to 1600. London: The British Library.

Cloonan, M.V. (2001) “W(h)ither preservation?”. In: Library Quarterly, 71 (2), 231-242. 

Cook, H. (2000). Beyond the screen: the records continuum and archival cultural heritage. Paper presented at the Australian Society of Archivist Conference, Melbourne, 18 August 2000 http://www.archivists.org.u/sem/conf2000/terrycook.pdf

Cornell University Library (2004). Digital Preservation Policy Framework. http://commondepository.library.cornell.edu/cul-dp-framework.pdf

Edinburgh University Archives (undated). Archival Selection Criteria http://www.lib.ed.ac.uk/resources/collections/specdivision/criteria.pdf

Ellis, J. (1993) (ed.) Keeping archives 2nd edn. Melbourne: Thorpe in association with the Australian Society of Archivists

Harvey, Ross (2007).   Instalment on Appraisal and Selection. GSLIS, Simmons College. http://www.dcc.ac.uk/resource/curation-manual/chapters/appraisal-and-selection/

Hedstrom, Margaret  (2016). “Cohesion and Chaos: The State of Archival Science in the United States,” The Concept of Record, 38. 

Janes, J. (2003) “Internet librarian: authority by community.” American Libraries, January, 92.

Jones, M. and Beagrie, N. (2001) Preservation management of digital materials: a handbook. London: British Library.

Kamrin, Janice (2004). Ancient Egyptian Hieroglyphs. Cairo: The American University in Cairo Press.

Ketelaar, Eric (2000). “De culturele context van archieven,” in Peter J. Horsman, Frederick C.J. Ketelaar, and Theo H.P.M. Thomassen, eds., Context Interpretatiekaders in de archivistiek. Jaarboek 2000 Stichting Archiefpublicaties (‘s-Gravenhage: Stichting Archiefpublicaties, 83–91.

Lord, P. and Macdonald, A. (2003) E-science curation report: data curation for e-science in the UK: an audit to establish requirements for future curation and provision. Prepared for the JISC Committee for the Support of Research (JCSR). London: Digital Archival Consultancy.

McIntosh, Robert. “The Great War, Archives, and Modern Memory,” Archivaria 46 (Fall 1998): 18–20.

National Archives of Australia. http://www.naa.gov.au/

Pearce-Moses, Richard. 2005. A Glossary of Archival and Records Terminology. Chicago: The Society of American Archivists. http://files.archivists.org/pubs/free/SAA-Glossary-2005.pdf

Piggott, M. (2001). Appraisal: the state of the art. Paper delivered at a professional development workshop presented by ASA South Australia Branch, 26 March 2001 http://www.archivists.org.au/sem/misc/piggott.html

Preservation metadata, (2003). PADI summary. National Library of Australia http://www.nla.gov.au/padi/topics/32.html

Public Record Office, (2000). Evaluating information assets: appraising the inventory of electronic records. Kew, Public Record Office http://www.nationalarchives.gov.uk/electronicrecords/advice/pdf/appraisal_toolkit.pdf

Tibbo, H. R. (2003). “On the nature and importance of archiving in the digital age.” Advances in Computers, 57, 1-67.

Schwirtlich, A. (2002). The functional approach to appraisal: the experience of the National Archives of Australia. Comma, 1-2, 57-62.

Searle, S. (2005) ‘Conference Report: Business Models Related to Digital Preservation’, New Zealand Libraries, 49: 418- 422.

Smith, A. (2003) New-model scholarship: how will it survive? Washington, D.C.: Council on Library and Information Resources.

TNA Digital preservation policies: guidance for archives http://www.nationalarchives.gov.uk/documents/information-

management/digital-preservation-policies-guidance-draft-v4.2.pdf

UNESCO, 2003. Guidelines for the Preservation of Digital Heritage. National Library of Australia. Paris: UNESCO.

http://unesdoc.unesco.org/images/0013/001300/130071e.pdf

University of California Berkeley SunSITE Digital Library (2006). Archived Collection Level. http://sunsite.berkeley.edu/Admin/archived.html

Vogt-O’Connor, D. (2000) “Selection of materials for scanning.” In Handbook for digital projects: a management tool for preservation and access, ed. M. Sitts. Andover, Mass.: Northeast Document Conservation Center http://www.nedcc.org/digital/dighome.htm

Complementary


Recommendations
Subjects that it is recommended to have taken before
Archiving/710G02017
Records Management/710G02023
Prácticum/710G02044

Subjects that are recommended to be taken simultaneously

Subjects that continue the syllabus

Other comments

The study of historical archives requires a basic archival knowledge; knowledge about management  and information retrieval; knowledge about law and protection of documents as well as diffusion via web.



(*)The teaching guide is the document in which the URV publishes the information about all its courses. It is a public document and cannot be modified. Only in exceptional cases can it be revised by the competent agent or duly revised so that it is in line with current legislation.